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Executive Administrator

Company: AppleOne
Location: Littleton
Posted on: June 19, 2022

Job Description:

Seeking a high-level administrator to perform a broad range of administrative duties exercising independent judgment and discretion on matters of significance. If you are an experienced Executive Administrator interested in joining a new team, submit your application today! Duties/Responsibilities: --- Performs administrative duties for the CEO/GM as well as other leadership team members including, but not limited to, preparing correspondence, mailings, reports, scheduling appointments and receiving visitors. Submits check requests on behalf of the CEO/General Manager. Notarizes and tracks all contracts requiring CEO/General Manager approval. --- Responsible for record maintenance complying with HRCA Document Retention and Destruction Policy. Authorizes office supply and stationary orders. Shares duties as courier and administrative receptionist and provides backup support when needed. Shared duties include troubleshooting office equipment when service is needed, list management, ordering requested office supplies, answering general emails and phone calls and website oversight. --- Issues electronic and posted communications to delegates and member constituencies regarding meetings, minutes and elections. --- Serves as the filing officer. Records and maintains minutes, agreements, and resolutions; keeps accurate records of the proceedings of the Board and Delegates; coordinates preparation of Board and Delegate agenda packets, meeting minutes, and calendars; publishes legal notices. Follows up on Board actions to ensure timely preparation, indexing and filing of agreements, resolutions, minutes, and vital records; updates and maintains Committee and Delegate applications and lists along with ensuring Duties and Responsibilities of Directors, Delegates and Committee Members comply to reflect actions of the Board. --- Prepares, organizes and facilitates the annual Board of Director and District Delegate Elections drafting and distributing voting ballots and proxies for 90+ District Delegates. --- Works with elected officials and coordinates information flow between various entities. Acts as a resource for the community by answering questions or providing information as required. Liaison to Delegate Body for assistance with orientation, website, email, and procedural policies. --- Works on off-site events, as needed, in conjunction with Community Relations for special events. --- Attends and coordinates all Board and Delegate Meetings by assisting with room setup, food ordering, scheduling and room reservations. --- Oversees and assists with contracts, leases and registrations related to company vehicles, office copiers and postage machine. --- Performs related duties as assigned and required. Qualifications/Requirements: --- Education: College graduate preferred --- Experience: Minimum of five years general office experience in an administrative support role performing high level administrative functions or an equivalent combination of education and experience. --- Expert knowledge in Microsoft Office --- Intermediate knowledge of NetSuite and Perfect Mind --- Must possess excellent interpersonal, organizational, and communication skills along with the ability to be flexible as situations dictate. --- Strict attention to detail in preparing all written information along with the ability to prioritize assignments and manage multiple tasks. --- Must pass a drug and background check. AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

Keywords: AppleOne, Littleton , Executive Administrator, Other , Littleton, Colorado

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