Coordinator-Operations Administration, Sr. (Field Services)
Company: Tallgrass
Location: Lakewood
Posted on: April 16, 2024
Job Description:
Tallgrass was named one of the 2023 Top Workplaces USA and
highlighted in Colorado's Top Workplaces for the past seven
consecutive years. Tallgrass is a leading energy infrastructure
company focused on safely, reliably, and sustainably delivering the
energy and services that power our nation and enable our quality of
life. At Tallgrass, we value our teams and strive to create an
environment where employees feel respected, and their contributions
are valued. We aim to support employees' physical, mental, and
financial well-being through a comprehensive Total Rewards
Program.
- Industry competitive pay
- Health insurance package options that include Flexible Spending
& Health Savings Accounts
- Infertility Coverage
- Parental Leave
- 401(k) with up to a 6% match that vests immediately plus an
employer discretionary contribution of up to 4%
- Wellness Programs and Mental Health Resources
- Employer-paid life insurance, short-term disability, and
long-term disability coverage
- Critical Illness & Accident Insurance
- Vacation, sick days, paid caregiver leave, volunteer and
bereavement paid time off
- Identity theft protection
- Annual discretionary bonus
- Generous Tuition Reimbursement Program
- Company-paid holidays and floating holidays
- Company vehicle (if applicable)
- Employee discounts; vehicles, tires, cellular plans, and
more
- Networking and employee engagement events
- Personal development to grow your career with us based on your
strengths and interests
Primary purpose:Coordinator (or Senior Coordinator) - Operations
Administration applies administrative, financial accounting, and
other administrative-related functions in support of Field Services
& Technology division of Tallgrass Operations. The position is
compensated on an exempt, salaried basis. Essential duties and
responsibilities:Performs financial accounting, administrative, and
clerical functions including, but not limited to:
- Develop and administer accounting reporting applications &
departmental computer-based templates for financial data
compilation and reporting, analysis, comparative benchmarking, and
controls. Assimilate budget data from field management team into
consolidated work products for analysis and reporting.
- Lead and mentor District administrative personnel in consistent
application of corporate administrative policies and procedures for
accounts payable, payroll data entry, purchase orders, field
procurement contracts, materials inventories, file systems,
etc.
- Provide subject matter expertise and back-up for Operations
Administrators in financial reporting, payroll reporting, service
contracts, inventory, on-line data base reporting systems audits,
fleet monitoring, accounts payable processes, etc.
- Actively engage with Field Operations, Operational Accounting,
Financial Accounting, Procurement, and other teams to ensure
efficient, accurate, and timely reporting of financial
information.
- Lead continuous improvement initiatives to further develop and
streamline business processes and procedures.
- Correctly apply business administrative processes, policies,
and procedures.
- Track and analyze expense reporting and cost variances.
- Provide oversight of payroll time reporting processes &
procedures
- Utilize and develop procurement, inventory and other related
processes and procedures.
- Produce routine and special reporting to departmental and
business unit commercial accounting groups. Research and resolve
expense and capital AFE accounting code issues, accounting code
interpretations, and vendor/accounts payable invoice issues.
- Oversee credit card expense coding and receipt review for
departmental staff.
- Set up new vendors. Complete, monitor, and track Request for
Material (RFM) or Request for Services (RFS) and Purchase Orders
(PO).
- Research Accounting coding issues and prepare correction
requests.
- Special assignments and/or projects as required.
- Coordinates resource requirements for managerial meetings.
- May process Tallgrass Employee Worker Compensation claims in
coordination with corporate Human Resources
- Deal with a wide variety of people with tact, courtesy, and
professionalism.
- Speak clearly, both in person and by telephone, using a high
level of verbal skills and listen carefully.
- Maintain a regular, dependable attendance and a consistently
high level of performance.
- Will work non-traditional hours as needed.
- Maintain a high regard for personal safety, for the safety of
company assets and employees, and the public.
- Other daily, weekly, monthly, or special project duties as
identified and defined.
- Other duties as assigned.Minimum requirements:Education:
- Associate degree from an accredited institution in
Business/Accounting or a related discipline.
- Equivalent work experience may be considered as a substitute
for a degree. Experience/Specific Knowledge:
- Minimum of 5 to 7 years work history and/or education using
basic accounting principles and computer applications or similar
background.
- Strong expertise in utilization of Microsoft Office products
with emphasis on Excel spreadsheet, Word & Outlook applications.
Knowledge and experience with database applications (preferred
experience with Oracle, GP Dynamics, Essbase, etc.) Certifications,
Licenses & Registrations:
- Must possess and maintain a valid driver's license and a
driving record satisfactory to the company and its insurers (for
company travel). Competencies, Skills & Abilities:
- Strong understanding of generally accepted accounting
principles and business concepts.
- Advanced problem solving and analytical skills.
- Strong organizational skills (i.e., filing & retrieval of
data).
- Ability to apply logical thought processes, problem solve, and
troubleshoot.
- Excellent verbal and written communication skills.
- Ability to effectively work with management team, District
Administrators, personnel at all levels of the organization, and
customers.
- Must be able to perform repetitive tasks with a high level of
attention to detail and accuracy while seeking methods to automate
repetitive tasks.
- Must be able to successfully track and complete multiple tasks
with strict and sometimes simultaneous deadlines.
- Must be able to properly set priorities, reprioritize as new
demands arise, and maintain confidentiality.
- Ability to successfully perform the required and expected
duties with minimal direct supervision.
- Ability to prepare and make presentations.
- Motivated, self-starter.
- Attention to details, flexible work assignments and time
management skills.
- Ability to train and mentor administrative and operations
personnel.
- Exercise discretion and independent judgment with respect to
matters of significance.
- May be required to achieve and maintain certifications as
required to perform job duties.
- Must be able to perform all essential and marginal functions of
the job.
- Must be able to work with a team, take direction from
management, adhere to required work schedules, focus attention on
details, and follow work rules.
- Ability to successfully perform multiple tasks with strict
deadlines.
- Ability to organize and prioritize daily work.
- Job level commensurate with experience and skill sets; position
will be filled depending on qualifications, experience and skill
sets of the successful candidate. Physical Demands:All the physical
requirements listed below are those that may be necessary for an
employee to successfully perform the essential functions of this
job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
- Sitting; standing; walking or moving throughout facility;
driving; talking; seeing (specific vision abilities required by
this job include close vision, distance vision, color vision,
peripheral vision, depth perception and ability to adjust focus);
hearing; feeling; bending or stooping; squatting or crouching;
reaching; kneeling; pushing; pulling; lifting up to 25 lbs.
- Minimal safety hazards; general office working conditions.
- Must be able to sit for prolonged periods of time.
- The employee is regularly required to use hands to type, touch,
handle, or feel. The employee is required to talk and hear. The
employee is frequently required to stand and reach with hands and
arms.
- The employee is occasionally required to walk and climb or
balance. The employee must regularly lift and /or move up to 10
pounds and occasionally lift and/or move up to 25 pounds.
- Work requires the knowledge and ability to read and understand
written instructions, basic operational, technical or office
processes, and the routine operation of typical office
equipment.Working Conditions:
- Required to carry a cell phone and be available to respond
during working and non-working hours.
- The successful candidate will be required to clear a drug
screen and a complete background check, including credit report for
certain positions, after an offer has been extended and prior to
being employed.
- Occasional single and/or multiple consecutive days out of town,
overnight travel will be required. Supervisory Responsibility:
- NonePREFERRED EDUCATION, EXPERIENCE, CERTIFICATIONS,
COMPETENCIES, SKILLS, & ABILITIES:Above the minimum requirements,
not required but advantageous in this position:
- Bachelor's degree from an accredited institution in
Business/Accounting or a related discipline is preferred.
- Knowledge of FERC accounting rules and GAAP.
- Accounting related certifications.
- Data analytics experience, especially related to financial and
asset information.
- Experience SQL for querying relational databases.
- Experience building financial ROI models for potential O&M
and Capital expenditures.
- Experience utilizing Smartsheet and Power BI to develop
effective visuals connected to various datasets.Other
responsibilities:The above statements describe the general nature
and level of work being performed. This position may perform other
duties as assigned. Tallgrass is an equal opportunity employer.
Qualified applicants are considered for positions without regard to
race, color, religion, sex, national origin, age, citizenship
status, marital status, medical condition, physical or mental
disability or any other legally protected status.
EOE/M/F/D/V
Keywords: Tallgrass, Littleton , Coordinator-Operations Administration, Sr. (Field Services), IT / Software / Systems , Lakewood, Colorado
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