AP & Payroll Supervisor
Company: Arapahoe County Government
Posted on: September 17, 2022
Performs a variety of complex technical duties,
management/administrative functions over Payroll and Accounts
Payable, and professional accounting duties associated with the
Arapahoe County Finance Department.--Duties:Supervises 5 non-exempt
staff (2 Payroll, 2 Accounts Payable (AP), 1 Front Desk/Vendor
Master), giving clear direction on responsibilities and work
assignments, reviewing work for timeliness and accuracy, creating
development plans and motivating staff to their highest level of
Provides oversight and management of biweekly Payroll processes,
semi-weekly Accounts Payable processes and monthly Purchasing Card
Serves as County's subject matter expert in Payroll, AP and PCard
matters, regulations and processes.
Ensures timely and accurate compliance for all tax and other
payments and filings.
Researches, troubleshoots and resolves complex problems and
performs complex calculations and guides employees to do the
Manages Payroll, Time & Attendance and AP issues within the SAP
financial system and collaborates with key personnel and management
Countywide to manage Payroll communications and processes to
collectively improve the system and its integration with other
Ensures compliance with federal, state and local legal requirements
by studying existing, new and proposed regulations, enforcing
adherence to requirements and advising management of needed
Makes recommendations, documents and implements business process
improvements, reflecting best practices, including communication
and change management efforts.
Assists in developing test scripts and testing SAP Payroll and AP
processes during patches, upgrades, special projects and other
system changes, evaluating results and identifying systemic issues
Assists in the creation, maintenance and updating of County Payroll
and AP documented processes and procedures.
Develops and delivers training materials for employees and managers
Countywide, including communications regarding system and process
changes and other events.
Develops and tracks relevant performance measures for Payroll, AP
and PCard processes.
Assists management with a variety of administrative functions,
including the planning and coordination of special projects such as
Confirms calculations, performs account reconciliations and
authorizes bank transfers.
Maintains employee and management confidence and
Performs others duties as assigned.
SKILLS, ABILITIES AND COMPETENCIES:Strong ability to direct and
evaluate the work and performance of others; ability to work
accurately, independently, and in an organized manner.--Strong
skills in supervising office and professional accounting
staff.--Strong interpersonal skills applied in managing
expectations, goals, and workflow to accomplish department
Ability to communicate effectively, both orally and in writing;
ability to establish and maintain working relationships with
elected officials, department directors, supervisors, contracted
auditors, consultants, financial institutions, professional peers,
other employees, and the general public.--Ability to exercise good
judgment with all interactions and decision making.
Strong skill in recognizing, investigating and analyzing a variety
of financial, operational and administrative problems within an ERP
system, to understand the flow of the Payroll system end-to-end and
to timely troubleshoot and resolve issues that occur to employees
and to the system.
Strong knowledge of the principles of specialized accounting areas
such as Payroll, Accounts Payable, Accounts Receivable, purchase
and credit card transactions, travel and business expense
reporting, bank reconciliations, automated banking transactions,
internal controls and segregation of duties within all function of
Payroll and AP.
Basic knowledge of generally accepted accounting principles
BEHAVIORAL--COMPETENCIES:Service FirstExcellent QualityResponsive
GovernmentVisionary ThinkingInnovationCaring LeadershipEffective
CommunicationFiscal ResponsibilityIntegrityRespect for
EXPERIENCE:Bachelor's Degree in Accounting, Finance, Economics or a
related field preferred.
At least five (5) years of relevant experience in Payroll.
At least three (3) years of supervisory/management experience in
Payroll, and preferably in AP.
At least three (3) years of relevant experience in an ERP
Certified Payroll Profession (CPP) preferred.--Certification
required within 18 months of hire.
Experience in governmental accounting is desirable.
A combination of education and experience may be
considered.--Supplemental Information:---PRE-EMPLOYMENT ADDITIONAL
REQUIREMENTS:Must successfully pass pre-employment testing which
includes an acceptable motor vehicle record (MVR) and background
POST-EMPLOYMENT REQUIREMENTS:Possession of a valid Class "R"
Colorado Driver's License or the ability to obtain one within two
weeks of appointment.
Position is deemed essential and incumbents must be available for
emergency events and available to work outside of normal hours on
occasion including evenings, holidays and weekends.
WORK ENVIRONMENT:--Work is generally confined to a standard office
PHYSICAL DEMANDS:The following are some of the physical demands
commonly associated with this position.--Spends 80% of the time
sitting and 20% of the time either standing or walking.
Occasionally lifts, carries, pulls or pushes up to 20 lbs.
Occasionally uses cart, dolly, or other equipment to carry in
excess of 20 lbs.
Occasionally climbs, stoops, kneels, balances, reaches, crawls and
crouches while performing office or work duties.
Verbal and auditory capacity enabling constant interpersonal
communication through automated devices, such as telephones,
radios, and similar; and in public meetings and personal
Constant use of eye, hand and finger coordination enabling the use
of automated office machinery or equipment.
Visual capacity enabling constant use of computer or other work
Definitions:Occasionally: Activity exists less than 1/3 of the
time.Frequently: Activity exists between 1/3 and 2/3 of the
time.Constantly: Activity exists more than 2/3 of the time.
Keywords: Arapahoe County Government, Littleton , AP & Payroll Supervisor, Accounting, Auditing , Littleton, Colorado
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